Business Event
Hosting a business event is a prospective yet challenging task for any company. And of all the aspects that make the event a success, decorations are key. They have the power to make or break a conference. In California’s thriving economy, business events are a common occurrence in the state, with most of these happening in upscale metropolitan areas like Newport Beach and Orange County.
With representatives potentially arriving from different parts of the country or even the world, getting the decorations for the event right is crucial. Here are some tips that can help you effectively pick out appropriate decorations for the event:
Pick the ideal vibe and atmosphere you want to go with
Depending on the type of event you are hosting, the theme of the venue will matter a lot. Is it a casual get-together or a formal event? What type of vibe do you want the guests to experience as they walk in? It could be a fresh, open atmosphere or a warm, cozy feeling. Either way, the decorations will make all the difference. With Newport Beach as the venue, chances are that you would want the city’s natural aesthetic to resonate at the event.
Depending on the theme, you will need to tailor the items you’ll need for decorations. In casual settings like an annual retreat or Christmas event for corporate staff, floral arrangements are essential since they set a unique atmosphere. Even in formal business events, flowers in the centerpieces or on the stage serve as ideal decorations for the place. If you’re looking for flower arrangements Newport Beach CA has several vendors that can provide you with the right ones. At the same time, other items will also need to match the theme that you are adopting.
Outline the goals for your event
Not having a goal in mind when designing or decorating an event is a typical mistake. Sometimes a hazy desire to plan a fun or spectacular event drives people. Fun and glamour are admirable goals to have, but they don’t specify the path you should take. It’s time to be clearer about your event’s objectives.
What do you hope to accomplish with this event? For instance, if it is the annual award ceremony to reward high-performing employees, you would want the emphasis to be on each person as they walk on the stage with their achievements being displayed when they do.
Similarly, in a proper business event like a keynote presentation, do you want there to be an opportunity for networking, lunch, snacks, or any other such activity? Do you intend to offer the participants a chance for questioning or to hand out giveaways during or after the event?
All of these and more become part of the goals of the event. They are milestones that you wish to achieve with the gathering. You will need to start working backward and identifying the decoration items that will facilitate these. goals.
Collaborate with the venue
Some venue managers also insist that you work with their management teams for decorations. For others, you need to bring a separate vendor on board for the purpose. Either way, you will need to work with the venue management to sort everything, ensuring there are no hiccups along the way. Certain things may be off-limits as part of the venue’s code of conduct or other standard policies, which is always a vital factor to consider.
Working with the venue team opens you up to a host of different possibilities you wouldn’t be able to avail on your own. Pre-event, during it, and post-event activities can be streamlined extensively for you. Ensure you get prior approvals from the venue management for noise levels, lighting, and other things that may be part of the agenda. Having the venue team onboard makes the process extremely smooth for you.
Focus on the centerpieces
In a business event, centerpieces become people’s focal points of attention. Whether they are sitting at the table or as they enter the venue, these decoration items are amongst the first things people notice. Therefore, it is imperative to pick out centerpieces that resonate properly with the event’s overall theme.
If you’re celebrating a particular occasion like Halloween or Christmas, you can add carved pumpkins or any other festive items. For more strictly formal business events, glass vases with flower arrangements can work too. You will need to personalize each centerpiece with the event’s overall objective to leave the best impression on the guests.
Furniture makes a statement too
Many event organizers and managers try to cut corners with the furniture. This is an important part of decorations and one that gets the most criticism because the guests use it the most. Chairs, in particular, are a major element as events often have extremely uncomfortable seating, especially for the general crowd. Also, chairs are not the only piece of furniture to focus on. The stage, tables, stools, and bar area can make a lot of difference.
Once again, you will need to select appropriate furniture for the type and theme of the event. Moreover, you may need to pick items that match the arrangement and layout you have in mind.
The color scheme also makes a difference
A fundamental design aspect is to pick a color palette for your event, but you must adhere to it. Knowing which hues can compliment and accentuate one another is crucial because it’s doubtful that each decoration and piece of furniture at the venue will completely match your color scheme. Try incorporating the break in your color palette into the design if you must. If you can only find purple napkins, but your color plan is blue and white, include purple elements in your design. Making changes to the collection of shades used while planning is essential to maintaining it.
Conclusion
The right business event decorations can significantly impact the overall vibe and success perception of it. When picking the decorations, you will need to consider many things like the goals, decided theme, color scheme, furniture, centerpieces, etc. Together, the final product that turns out will be nothing short of exceptional. When you fail to incorporate these tips, you leave the field open for criticism from superiors and guests as well.
